68% of staffing agencies reformat resumes before creating a client submission

After conducting the research for our Client Experience Report 2024, we discovered that 68% of staffing agencies reformat resumes before submission, with each resume taking an average of 15 to 20 minutes to manually adjust. This time-consuming task not only slows down the recruitment process but also impacts consistency across candidate profiles. With these findings in mind, we designed the AI Resume Builder to automate the entire formatting process, ensuring uniformity while dramatically reducing the time spent on each resume. By eliminating manual reformatting, staffing teams can now focus on what truly matters — placing top talent faster and more efficiently.

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The Process: Development in collaboration with clients

Over the past few months, we set out to solve one of the biggest pain points staffing agencies face: time-consuming and inconsistent resume formatting. Partnering with 10 of our most engaged clients, we worked together to co-create a tool that truly addresses these challenges. The result? The AI-Powered Resume Builder — seamlessly integrated with Bullhorn, enabling agencies to deliver polished candidate profiles faster and with greater consistency. Our mission was clear: to create a tool that simplifies the resume formatting process, boosts efficiency, and empowers staffing teams to focus on what matters most — placing top talent. Here’s how we tackled the challenge and what we achieved together.

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The Problem: Time-Consuming, Inconsistent Resume Formatting

Staffing agencies often struggle with manual resume formatting, which is slow, error-prone, and inconsistent. These inefficiencies lead to wasted resources and decreased productivity, making it difficult to maintain professionalism across all candidate submissions. Many agencies turn to external teams, increasing costs and raising data security concerns.

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Recognizing the need for a more efficient solution, we saw an opportunity to transform the resume formatting process, helping agencies save time, improve quality, and reduce costs.

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The Solution: Co-Creating the AI Resume Builder

Rather than building the solution in isolation, we involved our pilot clients in every step of the development process. Through remote workshops and feedback sessions, we worked closely with 10 pilot customers to identify their biggest pain points. We began by hosting in-depth discussions to fully understand their challenges. From there, we moved into ideation and prototyping, where we developed early versions of the AI Resume Builder. Using an agile approach, we iterated on the tool based on real-time feedback, ensuring it solved the practical problems agencies faced. This collaborative process helped us design an AI-powered tool that automates resume formatting, integrates seamlessly with Bullhorn, and provides customizable templates to meet specific client needs — all while maintaining agency branding.

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Why the AI Resume Builder Is a Game-Changer

• Time-Saving Automation
  The AI Resume Builder automates the formatting process, reducing resume preparation time by up to 80%, freeing staffing teams to focus on higher-value tasks.
• Consistent Resume Formatting
  Ensures that every resume is uniformly formatted and error-free, delivering a professional and polished look across all submissions.
• Customization
  Customizable templates allow agencies to meet client-specific needs while maintaining consistent branding, offering both flexibility and professionalism.
• Faster Candidate Submissions
  The automated formatting process accelerates candidate submissions, giving agencies a competitive edge by improving placement speed.
• Increased Placement Rates
  ‍Speed And accuracy in resume preparation lead to improved placement rates, helping agencies place candidates more efficiently.
• In-House Efficiency
  The AI Resume Builder eliminates the need for offshore teams, reducing costs and keeping the entire process in-house for better control and efficiency.
• Cost Savings
  By automating resume formatting, agencies save on operational costs by reducing their reliance on manual processes and external teams.
• Improved Data Security
  Keeping resume data within the agency’s secure system ensures compliance and reduces the risk of data breaches.
• Scalability
  As agencies grow, the AI Resume Builder scales to handle high volumes of resumes quickly and efficiently, without compromising quality.
• Reduced Human Error
  By automating the process, the tool minimizes manual errors, ensuring resumes are error-free and client-ready.
• Customizable Formats and Branding Consistency
  The AI Resume Builder allows agencies to customize resume formats while maintaining branding consistency, ensuring a professional image in every submission.
• More Time for Strategic Tasks
  By eliminating time-consuming manual formatting, staffing teams can focus on building relationships and closing deals.
• Error-Free, Client-Ready
  Resumes Submitting polished, accurate resumes enhances client satisfaction and establishes credibility with error-free submissions every time.

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Continuous Improvement: A Solution Built Through Collaboration

Our AI Resume Builder is an evolving solution shaped through collaboration with our pilot clients. Remote workshops and feedback sessions helped us quickly identify challenges, ideate solutions, and refine the tool in real-time, ensuring it meets the real needs of staffing teams by streamlining the resume process and eliminating manual errors.

We’re committed to ongoing improvement and invite you to join us as a reference customer. Your feedback will help us continue refining the AI Resume Builder, ensuring it stays at the forefront of staffing innovation. If you're interested in getting involved in the development of new features, we invite you to reach out and become part of our reference customer group. At Candidately, we strive to develop as close to the user as possible.

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Ready to Get Started?

Ready to streamline your resume process? Get started with the AI Resume Builder today and revolutionize how your agency handles resumes. Reach out to learn more!Ready to streamline your resume process? Get started with the AI Resume Builder today and revolutionize how your agency handles resumes. Reach out to learn more!